Job Purpose
Leads the development, implementation and review of strategies, policies and procedures for an efficient and effective records management system in accordance with BOMRA needs, legal requirements and best practices to support the execution of the mandate of BOMRA.
Main Duties
The incumbent will:
1. Oversee the development of records management strategy and policies for BOMRA in accordance with legal requirements, international best practices and the needs of the Authority to ensure seamless management of regulatory and non-regulatory records and support the achievement of the mission of BOMRA.
2. Oversee the development and regular review of records management standards in accordance with BOMRA records policies and international standards to ensure quality management of records and support the achievement of the strategic goals of the Authority
3. Coordinate the assessment, acquisition and implementation of an electronic records and document management system in
accordance with policy and best practice to ensure that records are organized and protected to support the implementation of BOMRA strategies
4. Maintain good communication with senior managers and employees to ensure that all aspects of the Authority’s records
management are understood and operationalized in support of the mission of BOMRA
5. Analyze the strategic plan and design features of BOMRA to identify records management needs at corporate, strategic business unit and user level and ensure that the BOMRA records system is aligned to and responsive to the needs of the organisation
6. Interact with all strategic business units on document control and liaises with all document authors or users to ensure that all documents are filed in appropriate location and that effect control is maintained and effective in accordance with policy and procedures
7. Coordinate the development and configuring of records management system features, including user interfaces, access
profiles and document workflow procedures and ensure that all records meet BOMRA quality standards
8. Guide subordinates by coaching and counselling in accordance with professional practice to ensure their performance meets the performance standards of the Authority
9. Support different managers and employees to retrieve and easily access records required for input into decision making or other organisational process used to delivery organisational results to support the delivery of quality service to stakeholders
10. Engage in continuous professional development by keeping abreast with records management legislation and best practices to ensure personal growth and continuous improvement in records management in BOMRA.
Qualifications And Experience
Academic Qualifications
Bachelor’s Degree in one of the following fields:
• Records and Information Management
• Information Systems (with a focus on Information Management)
• Archives and Records Management
• Information Management Systems.
Experience
Minimum of 5 years post qualification experience, 3 years in a senior Records Management role. Experience with electronic records management will be an added advantage.
Competencies
The incumbent is expected to demonstrate good proficiency level in the following competencies: Attention to detail, Adaptability & flexibility, Confidentiality & discretion, Stakeholder management, Teamwork, Data quality management, Data Governance and Digital records management.
If you believe that you have the above capabilities, meet the minimum requirements, and would like to grow with BoMRA, kindly send your application, latest CV, certified copies of certificates, and two (2) current referees’ details to: recruitment@bomra.co.bw
Closing Date for Submission:
13/11/2025. Only short-listed candidates will be contacted